VASCOM TECHNOLOGY AUTOMATION CO., LTD
AI FOR BUSINESS LEADERS

See the whole business with an AI Assistant built for leadership

From people and finance to sales and logistics: AI lets leaders query data, track performance and receive alerts from one connected system.

6service areas
3AI control layers
1accountable partner
On-premisedata stays in-house
What we do

AI leads, software and infrastructure follow

Six areas of work. Take any one of them, or let them run as a single system.

How it runs

An AI team that talks to each other the way departments do

Not one chatbot answering everything. Several AI agents work like departments, each with its own permissions, data and approver — and all report to one coordinator.

CO
Coordinating agent — takes the request and routes it

A person sends one request. The coordinating agent splits it into steps, hands each to the owning agent, collects the results and returns one answer.

01

Sales

Sales agent
  • Reads messages, missed calls, forms
  • Checks stock and price list
  • Drafts quotes, reminds follow-ups
Approval: selling price
02

Accounting

Document agent
  • Reads invoices and contracts
  • Checks limits and receivables
  • Drafts vouchers, writes the log
Approval: payments
03

HR

Attendance agent
  • Collects attendance data
  • Computes hours, overtime, leave
  • Prepares the payroll sheet
Approval: payroll
04

Warehouse

Stock agent
  • Tracks stock in and out
  • Flags items below minimum
  • Reconciles stock counts
Approval: stock adjustments
05

Administration

Paperwork agent
  • Sorts requests and letters
  • Drafts replies
  • Chases overdue items
Approval: outbound letters
06

IT & security

On-watch agent
  • Watches servers, wifi, cameras
  • Checks the nightly backup
  • Alerts on unusual logins
Approval: unlocks, deletions

Illustrative scenario. Each agent reads and writes only within its granted scope, every step is logged, and anything beyond its authority stops for a person to approve.

What AI handles

Common business tasks and how dedicated AI teams handle them

VASCOM builds dedicated AI teams that take on work which normally costs a lot of time, headcount and cross-department coordination.

AI Legal & Contract team

Problem

Contract review and cross-checking against regulations take a lot of time.

AI does

Reads contracts, analyses clauses, looks up the legal basis, drafts a risk report and proposes edits under company direction.

Result

Standardised legal review with faster turnaround on files.

AI HR Administration team

Problem

Thousands of staff, many shifts and allowance types make attendance and payroll heavy every month.

AI does

Reads attendance, leave and contract data from the HR system; calculates pay, overtime, allowances, insurance and tax, then exports payroll for approval and bank transfer.

Result

Payroll closes faster, with fewer errors and an audit trail for every change.

AI Procurement & Operations team

Problem

Purchase requests, budget checks and multi-step approvals easily get delayed.

AI does

Receives requests, checks stock and limits, drafts the form, tracks approval and updates progress.

Result

A clearer process, fewer misses, and always know which step a file is at.

AI Analytics & Executive Reporting team

Problem

Leaders wait for figures to be compiled from many sources before every meeting.

AI does

Collects data from departments, consolidates KPIs, analyses trends, spots anomalies and prepares executive reports.

Result

Open the dashboard and see current figures; decide faster.

Demo scenario

One request with photos: AI writes the article and publishes it on your website

Green is a step AI does. Yellow is a step a person decides. The whole run takes minutes instead of half a day.

HumanSend a request with photosTopic, a few notes and the photos
AIRead and organiseDetect images, extract the key points, check earlier posts
AIWrite and pick imagesDraft headline, body, captions and SEO tags
HumanApprove the draftPreview it, adjust wording if needed, then approve
AIPublish to the siteCreate post, upload images, set category
AIReport backSend a screenshot of the live post plus its link
ⓘA scenario showing how the system works.
How VASCOM works

Six steps, each one stops for your decision

We start from the systems you already run, no rebuild. Every step ends at a checkpoint: you agree, then we move on.

  1. AssessmentReview running systemsSign off scope
  2. ProposalScope, cost, sequenceSign off budget
  3. Trial runRun a real workflowSign off result
  4. RolloutConfigure, connect dataSign off data
  5. TrainingTrain each roleSign off training
  6. SupportMonitor, support, updateSign off support
On site

Servers and the people who run them, inside your company

The system runs on-premise with a named VASCOM owner. Everything sits on Linux servers, each workload virtualised separately, with security applied in layers — data does not have to leave your company.

  • Linux LTS servers (Ubuntu/Debian, RHEL), patched on schedule
  • KVM/Proxmox: one virtual machine per workload
  • RAID storage with a snapshot before each upgrade
  • VPN access, two-factor login, role-based permissions
  • Firewall, TLS certificates, vulnerability scans
  • Automatic monitoring with capacity and uptime alerts
FAQ

What companies ask before starting

Can AI change salaries or spend money on its own?

No. AI only proposes and prepares; someone with authority clicks approve. Every action is logged.

Can the AI learn from its own mistakes?

Yes. For each workflow the agent records what was right and what went wrong, plus the rule it drew from it. On the next run it compares against those earlier cases, so it moves faster and repeats fewer errors. This learning stays inside the data scope it was granted, and every rule change still needs a human approval before it is applied.

Can you integrate with our existing software?

Yes, if the software allows data access through an API, the database or file import/export. The assessment step confirms readiness.

Where does the data live?

Your choice: an on-premise server or cloud infrastructure. For payroll and accounting documents, VASCOM usually recommends on-premise.

How is cost calculated?

By scope: ready to use, customised, integrated or built new. After the assessment, VASCOM sends a proposal item by item.

How long until we can use it?

It depends on the number of modules and how deep the integration goes. The proposal after the assessment states the timeline.

Customers and partners

Talk to VASCOM

Which task should your company automate first?

Tell us about a process you still do by hand. VASCOM will say which parts AI can handle and which must stay with a human.

  • A phone number is enoughNo documents needed. Our engineer calls back within 10 working minutes.
  • Free on-site surveyWe visit your company, look at the real workflow, at no cost and no obligation.
  • A proposal within 2 working daysWe spell out what AI does, what a human approves and what it costs.
Book a consultationWe only use these details to call you back, never shared with third parties.
Zalo ☎
VASCOM
Call 0822.577.579 Get a consultation